By Rebecca Tipton, HR Benefits Team

Registration for the 2020 Bike Scheme is now open and you’ve got until 3 July to take part.

We know that many of you are keen to make the most of this scheme in light of the coronavirus situation and the Government advice given about public transport and we’ve worked to get the scheme available for you all as quickly as possible.

Our partnership with Halfords, which includes Cycle Republic and tredz, offers a wide selection of bikes, with savings of up to 42%* on the cost of a bike and safety accessories, for cycling to work. You can choose a bike and accessories up to £1,000 in value.

There are some great bikes available and Halfords can usually find the bike you want – although be aware that demand is high at the moment.

Just visit the Halfords, Cycle Republic or tredz websites, to choose your bike and accessories and take a note of how much they cost.

You’ll then need to apply to join the scheme by visiting www.salary-extras.co.uk – if this is the first time you’ve done this, you’ll need to login and register using the following login details:

  • Company Username: CoopGroup
  • Company Password: BikeScheme

You’ll be asked to fill in your personal details and create an account – if you have any problems you can call the salary extras helpline on 0330 100 2313, 8am – 6pm Monday to Friday. As soon as your application is approved you’ll be emailed a Letter of Collection and can order your bike.

Timings and important things to consider before you apply

  • It may take at least a week after applying before you hear your application to join the scheme has been accepted, as each application needs to be agreed by Payroll to make sure you can sacrifice the amount you have applied for from your pay
  • Don’t worry, we’ve included a 10-day cancellation if you change your mind. But after this we pay Halfords for your bike upfront and this amount will start to be deducted from your salary. So please only apply if you’re sure you want to be part of the scheme
  • Bike Scheme savings come through ‘salary sacrifice’, which means that you agree to give up part of your salary in exchange for a non-cash benefit. In this case it’s the hire of a bike and safety accessories
  • It’s important to know that ‘salary sacrifice’ means a contractual change to your terms and conditions of employment. You make the savings by not having to pay Tax or National Insurance contributions on the salary you sacrifice. In return the bike must be used by you, mainly to cycle all, or part of, the journey to work
  • If you leave the business for any reason, including TUPE transfers to another employer, you are required to re-pay your loan in full when you leave. You won’t be able to benefit from these savings on the outstanding balance

* Actual savings depend on the rate of income tax you pay.

 

Join the conversation! 58 Comments

  1. Hi, I’m thinking of getting a bike through the scheme but would also like to get a bike carrier for the car. Am I also able to add this the cost?

  2. How long do I have to ‘cash in’ my letter of collection once it’s received? Many of the models are still out of stock.

    • Yes bikes shops are trying to meet the demand across the country as they couldn’t have predicted the high demand lockdown has had, the Letters of Collection have a 4 month date on them, but could be extended on request, if colleagues are struggling near the end of this timeframe.

  3. Hello – I’m on maternity leave just now but plan to cycle to work when I return later in the year. Can I use the scheme or do I have to wait until next year?

    • You can apply, depending on your timing on mat leave, you may still be receiving enough to salary sacrifice, or to be taken from net pay, and we have the helpline to discuss more detail around individual situations.

  4. Hi,
    The cycle I wanted was an electric one from Halfords that cost a little under £1,200, the other cycles that fell under the £1,000 limit were unsuitable for my needs. Can you explain why the extra £200 can’t be topped up by myself please?

    • Top ups under HMRC rules don’t allow this, and as you can see in the previous comments in order to get the scheme open quickly due to high colleague demand, we opened the existing scheme up to £1K.

  5. After looking at the cycle suppliers, all the bikes that I’d fancy are over £1000. The ones that fall under the threshold look more suitable to an elderly person. Why can’t there be a top up scheme to be able to choose a bike that you’d actually not feel embarrassed to ride?

    • Hundreds of your co-op colleagues who have applied on the Scheme, so far average bike circa £600, may disagree with your opinion. As you know from previous comments, due to high colleague demand to open a scheme during lockdown, we were able to open the existing scheme quickly up to £1K and HMRC rules don’t allow top ups above the scheme limit.

      • Thank you, I’ll leave it then. I live in a very hilly area and an electric cycle would help me climb those hills.

  6. Hello, I have tried to apply for this, but can’t seem to log in. I rang HR to be told I’d be contacted, but nothing. I’d really like to join the cycle to work program

    • There is a dedicated helpline set up for exactly this reason, we have copied this for you from the Comms – if you have any problems you can call the salary extras helpline on 0330 100 2313, 8- 6pm Monday to Friday.

      • I have been calling but it keeps just dropping the call? I would like to go for an electric bike but it costs more than £1k is this possible?

        • In order for us to get the scheme open, sorry the limit using the current scheme is £1K. The helpline is working so if you want to try again on 0330 100 2313, 8- 6pm Monday to Friday if you have any more questions not already covered in the Site FAQs.

  7. Hi was wondering how long does it take for approval currently been a week so far.

    • You should have heard within the week, we don’t have your details, so we can’t check from this comment. If you firstly double check your registration details that you have entered them correctly, employee number etc, and check your junk mail – secondly call the helpline on 0330 100 2313, 8- 6pm Monday to Friday .

      • Hi done all of the above still not got any further forward do I contact hr to make sure they have received it.

        • HR Benefits emailed you yesterday (the e mail you have entered in MyHR) to say it is all agreed, and you should receive your Letter of Collection very soon, keep checking your emails in junk too.

  8. £ 1000 is just too little. No bikes available from Halfords.

    • We know that all bike suppliers are struggling at the moment due to the unusual circumstances we are in, and no-one could have predicted the demand for bikes. Halfords do work with a lot of independent stores too to try and source bikes, but all suppliers are trying to meet the demand at the moment, hopefully will be back to normal soon.

  9. Does your specific tax code affect how much money you save?

    • If you use the calculator on the bike site it will give you an indication as to how much tax you can save. This depends on how much tax you pay and the amount you apply for as a salary sacrifice. Remember that salary sacrifice reduces gross pay and if doing so would mean that your pay is less than the National Living Wage, then you won’t be able to participate in salary sacrifice and we’ll deduct the amount of your repayments from your net pay. Call the salary extras helpline on 0330 100 2313, 8- 6pm Monday to Friday if you need more info.

  10. Hi, What are the agreements after the scheme ends?
    Is there a fee that has to be paid to gain ownership of the bike or does the bike have to be returned back?

    • Once repayments end we transfer the bike to you, if you call the helpline for any extra information on the FAQs on the site, on 0330 100 2313, 8- 6pm Monday to Friday.

  11. HMRC rules in previous years and this year have not allowed a top up. To cancel an application please call the helpline on 0330 100 2313, 8- 6pm Monday to Friday.

  12. If I did the bike scheme last year am I able to do it again, if so do I have to wait until my last payment for my current bike has been made? (My last payment for my current bike will be in July).

  13. Hi, I’ve been approved for the scheme but the bike I’m after is just over the £1000 threshold. Can I add the extra £100 on myself somehow?

  14. When putting in the user name and password it come up with an error message. An error has occurred please try submitting form again? Any suggestions?

  15. Do you have an option of paying over a longer period of time ie 24 months? Do you also have a time limit to order your bike? The reason I ask is because the bike I’m looking at is not going to be in stock again until July at the earliest.

    • When you get your Letter of Collection emailed to you to exchange for your bike, there is enough time to use this for 4 months, the repayment period for all colleagues is 12 months.

  16. What are my options at the end of the first year?

  17. Can you choose a bike over the £1000 price band and still join the scheme

  18. The government took away the £1000 limit last year but it is still in place here. Can you please tell us why? It seems the terms and conditions may need updated.

    • In order to open the Scheme quickly for colleagues to meet demand, it was agreed to use the ‘as is’ scheme under the current contract arrangements, anything else would have meant a long delay in opening a new scheme for our colleagues. Key areas of the business priorities during lockdown changed in order to support our front line colleagues.

      • The link doesn’t work says the company password is wrong

        • Colleagues are applying, the password is working, if you call the helpline on 0330 100 2313, 8- 6pm Monday to Friday they can guide you through or you could try another device if you are trying on your phone. Please copy the password exactly as shown, upper case and lower case.

          • Got a email saying i had been accepted it has a login that doesnt work then tried phoning the number but it wasnt a number whats going on.

            • Colleagues are applying and using the helpline, could you try the helpline again please, as the login and number is working for others, on 0330 100 2313, 8- 6pm Monday to Friday. They can talk you through.

  19. Afternoon, I am getting a “Unauthorised Employee login, please wait for HR approval. Once authorised you will receive an email message after registering and trying to log in. Do I need to wait for the approval? Thanks

  20. What log in detail do you regester with

    • You’ll then need to apply to join the scheme by visiting http://www.salary-extras.co.uk – if this is the first time you’ve done this you’ll need to login and register using the following login details:
      • Company Username: CoopGroup
      • Company Password: BikeScheme

      You’ll be asked to fill in your personal details and create an account – if you have any problems you can call the salary extras helpline on 0330 100 2313, 8- 6pm Monday to Friday

      • The link does not accept the log in details

        • Colleagues are applying, the link is working, if you call the helpline on 0330 100 2313, 8- 6pm Monday to Friday they can guide you through or you could try another device if you are trying on your phone.

  21. Hi, first time users trying to register its coming up as needing to be approved by HR when trying to verify your e-mail.
    do we need to contact HR or will it be done automatically once you have tried to approve your e-mail?

    Cheers

  22. Hi

    Looking at Halfords / Tredz website last night I suspect we have a better chance of riding to work on a Unicorn rather than a bike from Halfords / Tredz – just no bikes available.

    Apologies for being glib – can we use the Green Commute Initiative which is another salary sacrifice scheme but gives access to a wider selection of retailers such as Canyon who have stock. I just think if we rely on Halfords / Tredz the scheme wont help colleagues to secure bikes which is of course more important than ever now.

    Thanks

    • Chris, historically you have been able to use these vouchers in your Local Bike shops, always worth a check. You tend to find the scheme is endorsed by Halfords and some of the bigger chains so their names get promoted. Some of our colleagues got some good deals locally last year.

      • Halfords do use quite a lot of independent bike shops, but check they are connected with Halfords first to link in with the Scheme we have. Helpline reminder 0330 100 2313, 8- 6pm Monday to Friday.

    • Due to lockdown and the amount of people wanting bikes, demand is high everywhere at the moment. Halfords, Cycle Republic and tredz, also tie up with some independents too, so they usually can help source a bike, although no-one could have planned for what the demand is at the moment. We were only able to launch this quickly for colleagues to use as they are our supplier, it’s open until 3 July so more stock should be available. Reminder of the helpline number for queries 0330 100 2313, 8- 6pm Monday to Friday.

  23. Hi, colleagues at Depot are not able to log in with those details. Coming up as invalid. I have asked them to call the number provided

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