By Antony Brown, Product Owner and Office 365 Champion    

Managing multiple projects is a big part of my role as a Product Owner, so it’s really important I’m organised.  

Around 18 months ago, I attended a course called ‘Getting Things Done’, which is a productivity theory around how you organise all the things you need to do.  

This has really helped me to think about how we can use the tools to help us switch off and manage our workload ahead of the Christmas break. So, without further ado, here are my top tips. 

Tick tasks off your to-do list  

Ticking tasks off your to-do list is one of the best things we can all do to help us get ready to relax for the Christmas break and properly switch off. Managing Tasks via Teams is a great way to help you do this. The To Do app in Teams helps you manage everything on your To Do list and Planner, consolidating all tasks so you can easily stay on top of everything.

Organise your time 

If you want time to concentrate on something, use Focus Time in Teams, or change your status to ‘Away’ or ‘Do Not Disturb’ so colleagues know when you’re available.  As we adapt to hybrid working, we can’t always physically see when someone’s busy. What we can do is to make it obvious when we’re not available using the tools we have available to us.   

Learn your apps 

Learn how the different apps fit into Microsoft and how they integrate with each other. Invest a little bit of time into learning how the different apps work and how you can benefit from using them. For example, can you speed up approvals using Power Automate, or do something simple like adding a SharePoint tab to your Team.   

Most importantly, I think it’s important that we make sure that we’re using the tools provided to us to make sure we have a relaxing time off at Christmas, so we come back fresh for the New Year.    

 For more useful tips about how you can use Office 365 to improve your processes this Christmas, visit the Office 365 site.  Don’t forget to share your own tips too on the Yammer Stay Informed or Help & Guidance communities.

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